A clear, polished guide for families and schools covering payments, travel documentation, supervision, accommodations, insurance, airfare, health, and program participation.
Designed to help parents understand the experience before confirming their child’s participation.
Through the platform: Access will be granted once your child’s participation has been confirmed, so you can make the corresponding payments through:
All transfers or cash payments are made in U.S. dollars.
Participants must have a valid passport and visa, with at least six months of validity. Additionally, participants who hold a European passport must apply for an ESTA authorization.
If the participant traveling with us is a minor, it is necessary to process the “Minor Travel Authorization Form” through the immigration authorities of each participating country. This document must be stamped by the corresponding authority.
The agency must be notified at least 60 days before the trip in order to pause the program participation and transfer it to the following school year, without changing the destination previously contracted. Alternatively, the family may transfer the participation to another student.
Under no circumstances may the program be canceled, as there is a risk of losing the amount already paid up to that point.
For your convenience, we have a team of visa specialists who can assist you with the process.
If you are interested in this service, please contact us so we can share the information and cost.
We have a large and highly trained staff team that accompanies participants at all times, providing appropriate safety measures not only regarding physical well-being, but also as support and guidance for any situations that may arise during the trip.
All excursions will be supervised by staff, ensuring that participants arrive at and leave all activities on time. Therefore, no participant may leave the hotel or any other authorized location unless accompanied by the responsible adult.
Additionally, we have implemented a QR-code wristband system that allows us to monitor and control each of our safety processes.
Rooms are based on double occupancy.
In some cases, triple or quadruple rooms may also be available; however, this will depend on the policies and availability of the hotels where we stay.
All of our trips are designed to promote independence, self-management, spontaneity, creativity, and individuality among participants. Therefore, parents may not participate in our programs, as doing so would affect the logistics and expected outcomes.
Once your child’s participation has been confirmed, a link will be sent to your email address. This link will redirect you to our parent portal, where you will be able to review our service agreement.
Airfare, if it is not included in the package offered, luggage, personal expenses, room service, labels or embroidery on personal items, as well as meals inside theme parks and airports are not included. Personal expenses are also not included.
No adult shares a room with minors. However, chaperones and staff members stay in adjoining or nearby rooms to ensure their care and safety.
All participants have travel insurance valid throughout their stay abroad, which covers medical assistance, accident protection, and emergencies.
On all trips, we have highly qualified staff, doctors, and/or paramedics who are prepared to care for and safeguard all participants.
Minors are accompanied by doctors and/or paramedics who will be attentive to their care and health. The program also includes travel insurance that covers emergencies if additional medical attention is required.
Each trip date has the capacity to receive a minimum of 40 participants and a maximum of 300 participants.
There is no late payment fee. However, when there are two overdue monthly payments, we are required to remove the participant from the program.
All participants are accommodated in prestigious hotel chains that ensure their comfort and a pleasant stay.
The program is designed for participants from 12 to 18 years of age.
If an invoice is required, we will need you to provide your tax information in order to issue it. The invoice will be delivered once the program has been fully paid.
We need to be informed of the minor’s medical condition in order to analyze each case individually, determine the special care that must be considered, and assess whether our staff is qualified to guarantee the participant’s safety and protection.
Our service agreement includes a clause that establishes zero tolerance for bullying. Therefore, any participant who fails to comply with this policy and also puts their own life or the lives of others at risk will be expelled from the program.
Based on our experience, travelers spend an average of $300.00 USD to $400.00 USD per week. However, there is no minimum or maximum amount, as this will depend on each family’s individual budget.
Our program offers the option of booking airfare through our agency or arranging it personally.
The corresponding airfare amount will be deducted from the total payment if airfare is included in the package. However, it will be the parents’ responsibility to deliver their child to the final destination of the trip.
If airfare is booked through the agency, the cost does not include luggage. Therefore, a fee of $35.00 USD, or its equivalent in local currency, must be paid at the counter for both the outbound and return flights.
Subject to change without prior notice.
This FAQ page is designed to give families a clear, trustworthy, and easy-to-navigate overview of the Space Academy Camp experience.